Svalbard

According to Regulation on Aviation on Svalbard, traffic permission is required for all flights to/from Svalbard. This requirement is also applicable to Norwegian/Community operators.

Application

The application must include:

• The full name, nationality and contact information of the operator
• Registration mark and type of aircraft to be used
• Complete routing, call sign and schedule
• The nature and purpose of flight
• The nature and amount of cargo
• Copy of the airline’s AOC
• Copy of valid insurance covering at least the third party liability
• Copy of aircraft documents (registration, airworthiness, noise
  
  

CAA Norway may require further documentation if deemed necessary.

Applications for traffic permissions can be submitted at: traffic@caa.no

Passenger and crew lists

As of 6 May 2022, a new regulation regarding travels to/from Svalbard came into force. From this date, the passenger and crew lists for inbound and outbound flights are to be submitted directly to the Governor of Svalbard no later than two workdays prior to the flight. Please note the following:

Commercial flights

The operator must ensure that their passengers carry valid identification papers (passports).

The passenger/crew list must include the following:

• The person’s name, date of birth, nationality and the type and number of their identification paper
• Point of arrival/departure at Svalbard
• Call sign
• Time of arrival/departure
• Total amount of passengers and crew
• Point of first embarking
  
  

Private flights

The passenger/crew list must include the following:

• The person’s name, date of birth, nationality and the type and number of their identification paper
• Point of arrival/departure at Svalbard
• Call sign (if applicable)
• Time of arrival/departure
• Total amount of passengers and crew
  
  

Passenger/crew lists can be submitted at: grense.svalbard@politiet.no.

The Governor of Svalbard can answer questions regarding the passenger/crew list.

Lead time

Applications for non-scheduled flights to and from Norway must be submitted to CAA Norway no later than two workdays prior to the planned operation. If a flight is planned to be operated on a Saturday, Sunday or a Norwegian holiday, then the application must be submitted to CAA Norway no later than two workdays prior to that Saturday/Norwegian holiday.

Applications for traffic permissions received too late to accommodate the submission of a passenger/crew list to the Governor of Svalbard two workdays prior to flight, will not be considered.

Fee

No fee.

Miscellaneous

Please note the special requirements for aircraft operators performing commercial transportation into Svalbard airport/Longyear as described in AIP ENSB 2.23. Traffic permission will not be issued until a letter of compliance for Svalbard has been issued.

The use of aircraft on Svalbard is regulated by the Svalbard Environmental Protection Act and the “Regulations relating to motor traffic in Svalbard” (Motorferdselsforskriften). In addition, there are separate provisions for the use of aircraft in protected areas. Please click here for more information.